Before You Start
Before starting the onboarding process, ensure you have the following ready: (Accepted formats: PDF, JPEG, PNG)Minimum Required Documents
- Certificate of Incorporation or Registration
- Articles of Association / Memorandum of Association
- Tax Registration (EIN Letter or Tax Certificate)
- Shareholder Registry
- Proof of Registered Address
- Proof of Operating Address (dated within 90 days)
- Bank Statements (last 90 days)
- Corporate Resolution or Power of Attorney
For Financial Institutions (additional)
- Regulatory License
- Flow of Funds Diagram
- Independent AML/Compliance Audit Report
For Each Control Person
- Government-issued ID (passport, driver’s license, resident card or national ID)
- Proof of Address (dated within 90 days)
- Liveness check (for authorized representatives only)
1. Business Documents (KYB)
To verify a business entity, specific documents are mandatory. Please ensure you provide the correct document types as listed below.Mandatory Requirements
The following documents are explicitly required for all business verifications:| Document Type | Code & Condition | Description |
|---|---|---|
| Certificate of Incorporation / Certificate of Registration | certificate_of_incorporation, certificate_of_registration(Required) | Document proving your company is legally registered in its country of incorporation. |
| Articles of Association / Memorandum of Association | article_of_association(Required) | Articles of Association (AoA) or Memorandum of Association (MoA) highlighting the company’s rules and regulations. |
| Tax Registration | ein_letter, tax_certificate(Required) | Official IRS letter assigning the Employer Identification Number (US) or any other valid form of Tax Registration / Certificate (non-US) |
| Shareholder Registry | shareholder_registry(Required) | Comprehensive record of all equity holders, their ownership percentages, and any special rights or restrictions associated with their holdings. |
| Proof of Registered Address | proof_of_registered_address(Required) | Document that confirms your company’s registered legal address, as listed in official company registry filings. |
| Proof of Authorized / Operating Address | proof_of_operating_address(Required) | Document (dated within last 90 days) showing your company’s operating location (utility bill, lease agreement, etc). |
| Terms of Service | terms_of_service(Conditional) | Conduit’s Terms of Service acknowledged or signed by the end customer is required to be uploaded for account opening. |
| Bank Statements | bank_statement, proof_of_funds(Required) | Company’s three most recent bank statements, covering the last 90 days. |
| Authorization to act on behalf of Company | corporate_resolution, power_of_attorney(Required) | Document confirming the applicant is legally authorized to act on behalf of the company (Board Resolution, POA, etc). |
| Proof of Regulatory Authorization or License | financial_regulatory_license(Required if isFinancialInstitution is true) | Documentation confirming your company’s regulatory status (e.g., regulatory license, operating license). |
| Flow of Funds | flow_of_funds(Required if isFinancialInstitution is true) | Diagram or document outlining the entire flow of funds for your customers and company. |
| Independent AML or Compliance Program Audit Report | independent_aml_audit_report, compliance_audit_report(Required if isFinancialInstitution is true) | Independent AML or Compliance Program Audit reports. |
| Supporting documentation for institutional investors | institutional_investors_shareholder_registry, cap_table(Required if hasInstitutionalInvestors is true) | Documentation verifying the ownership of any institutional investors holding 5% or more equity (Shareholder registry, Cap table). |
Business Onboarding Form
A comprehensive onboarding form is required to be filled out by the end customer. This form is used to assess the risk of the account and the customer.Business Classification
| Question | Description | API Field & Condition | Options / Notes |
|---|---|---|---|
| What is your company’s legal structure? | Choose the legal form of your business. | businessEntityType (enum)(Required) | See Enum Values |
| When was your company legally incorporated or registered? | Enter official date from formation documents. | registeredDate (string)(Required) | Format: YYYY-MM-DD |
| What industry best describes your company’s core operations? | Helps assess business model and risk category. | industry (enum)(Required) | See Enum Values |
| Please describe your industry | Industry description when “Other” is selected. | describeIndustry (string)(Required if industry = Other) | String |
| Does the company have a registered trade name (DBA)? | Trade name used different from legal name. | hasDBA (boolean)(Required) | true or false |
| What is the DBA Name? | Please provide the registered DBA name | businessTradeName (string)(Required if hasDBA = true) | String |
| Is your company publicly listed on a recognized stock exchange? | Whether your company is publicly listed. | isStockExchangeListed (boolean)(Required) | true or false |
| Which StockExchange? | Which StockExchange (s) is the company listed in? | stockExchange (enum)(Required if isStockExchangeListed= true) | See Enum Values |
| Please specify the stock exchange | Custom stock exchange name when “Other” is selected. | stockExchangeOther (string)(Required if stockExchange = Other) | String |
| What’s the ticker symbol? | What’s the company’s ticker symbol? | tickerSymbol (string)(Required if isStockExchangeListed= true) | String |
| What’s your business email address? | Primary business contact email. | email (string)(Required) | Valid email format |
| What’s your business website? | Company website URL. | website (string)(Required) | Valid HTTP/HTTPS URL |
| What’s your business phone number? | Primary business contact phone number. | phone (string)(Required) | E.164 format recommended |
| What is your company’s tax identification number? | Tax ID or EIN number. | taxIdentificationNumber (string)(Required) | String |
| What is your company’s business entity ID? | Official business registration or entity identifier. | businessEntityId (string)(Required) | String |
| Is your company a subsidiary? | Whether your company is a subsidiary of another entity. | isSubsidiary (boolean)(Required) | true or false |
| Is your company currently operating? | Whether your company is currently in operation. | isOperating (boolean)(Required) | true or false |
| What is your company’s registered address? | Official registered legal address. | registeredAddress (object)(Required) | Address object with streetLine1, city, state, postalCode, country |
| What is your company’s operating address? | Primary physical operating address. | operatingAddress (object)(Required) | Address object with streetLine1, city, state, postalCode, country |
| What is your company’s mailing address? | Mailing address if different from registered/operating address. | mailingAddress (object)(Optional) | Address object |
| What is your NAICS code? | North American Industry Classification System code (US businesses only). | naicsCode (string)(Required for US-based businesses) | 6-digit code |
| How is your entity taxed? | Tax classification of your entity. | entityTaxedAs (enum)(Optional) | See Enum Values |
| What is your tax classification? | Additional tax classification information. | taxClassification (string)(Optional) | String |
Business Activity & Risk Profile
| Question | Description | API Field & Condition | Options / Notes |
|---|---|---|---|
| Terms of Service | Passing the acceptance of Conduit’s Terms of Service (ToS) programmatically. | termsOfServiceAcceptance (object)(Required) | Object requiring: date, ipAddress, isAuthenticated |
| What type of entity is your company? | The type of financial entity if applicable. | entityType (enum)(Optional) | See Enum Values |
| What is the purpose of this account with Conduit? | Intended use case(s). | accountPurpose (enum)(Required) | See Enum Values |
| Please describe the goods or services you intend to pay for | Short description of payments. | accountPurposeDescription (string)(Required if accountPurpose = Payments for Goods or Services) | String |
| Describe your business activities | Description of operations, products, services, and customer base. | businessDescription (string)(Required) | String |
| What products or services does your company offer? | Categories reflecting business model. | productsOrServices (array of enums)(Required) | See Enum Values |
| Does your company operate in or have exposure to high-risk industries? | Involvement or exposure to high-risk industries. | highRiskIndustry (enum)(Required) | See Enum Values |
| Please provide additional details about your business activities | Relevant context on high risk activities. | highRiskIndustryDetails (string)(Required if highRiskIndustry != None) | String |
| Is your company regulated, licensed, or providing financial services? | Includes money transmission, lending, etc. | isFinancialInstitution (boolean)(Required) | true or false |
| What is the name of your regulatory authority? | Regulatory body that licenses or regulates your company. | regulatorName (enum)(Required if isFinancialInstitution is true) | See Enum Values |
| Please List provide “other” Regulatory Body | If regulatory body is not listed in options. | regulatoryAuthorityOther (string)(Required if regulatorName = Other) | String |
| License Number or Registration ID | Official registered license number. | regulatoryLicenseNumber (string)(Required if isFinancialInstitution is true) | String |
| Does your company have an independent AML or Compliance Program Audit? | Boolean question about independent audit report | hasIndependentAmlAuditReport.answer (boolean)(Required if isFinancialInstitution is true) | true or false |
| Please explain why an independent AML or Compliance Program Audit has not been conducted | Explanation for lack of audit. | hasIndependentAmlAuditReport.explanation (string)(Optional - displayed if answer = false) | String |
| Please confirm if you are intending to obtain one | Expected timeline for audit. | hasIndependentAmlAuditReport.timeline (string)(Optional - displayed if answer = false) | String |
| Do you certify that the financial accounts being opened will be used exclusively for your company’s own treasury management? | Certification that accounts will not be used to process or hold third-party or customer funds without written approval. | certifiesOwnTreasuryUse (boolean)(Required) | true or false |
| Do you operate or transact on behalf of customer accounts, clients, vendors, contractors, or any other third parties? | Includes client funds, vendor payouts, escrow, pooled accounts. | hasNestedFlows (boolean)(Required) | true or false |
| Flow of Funds | Description of fund flow. | flowOfFundsDescription (string)(Required if isFinancialInstitution is false) | Financial institutions must upload a document instead. |
| Source of funds (primary driver) | Where funds flowing through the account primarily come from. | sourceOfFunds (enum)(Required) | See Enum Values |
| Please briefly describe the types of accounts or flows you manage | Please describe the nature of the flows you are facilitating for your customers (e.g. collecting funds from their end users, paying out to vendors, holding funds in escrow). | nestedFlowDescription (string)(Required if hasNestedFlows is true) | String |
| In which countries do you anticipate conducting 20%+ of your business? | Key geographic business activity. | keyGeographicBusinessCountries (array of strings)(Required) | Array of ISO 3166-1 alpha-3 country codes |
| Does your company have an advisor? | Whether your company has a financial or business advisor. | hasAdvisor (boolean)(Optional) | true or false |
Transaction Volume, Financials & Operations
| Question | Description | API Field & Condition | Options / Notes |
|---|---|---|---|
| Anticipated average monthly transaction volume (USD) | Estimated monthly flow of funds. | anticipatedMonthlyVolume (number)(Required) | Numeric value |
| Expected average daily balance (USD) | Estimated average daily balance. | expectedAverageDailyBalance (number)(Required) | Numeric value |
| Estimated number of transactions per month | Approximate monthly transaction count. | anticipatedTransactionsVolume (number)(Required) | Numeric value |
| Will your company use blockchain wallet addresses? | Whether crypto/blockchain addresses are used. | usesBlockChainWallets (boolean)(Required) | true or false |
| Blockchain Wallets | List of blockchain wallet addresses. | blockchainWallets (array of objects)(Required if usesBlockChainWallets is true) | See Enum Values |
| Are you currently generating revenue? | Revenue status. | isGeneratingRevenues (boolean)(Required) | true or false |
| If yes, revenue covers: | Revenue coverage as percentage of expenses. | revenueCoverage (enum)(Required if isGeneratingRevenues = true) | See Enum Values |
| Please provide a brief explanation | Explanation for low revenue coverage. | revenueCoverageExplanation (string)(Required if revenueCoverage = Less than 25% of expenses) | String |
| Does your company have institutional investors (VC or PE)? | Any VC, PE, or institutional investor owning ≥5%. | hasInstitutionalInvestors (boolean)(Required) | true or false |
| How many months of financial runway do you currently have? | Duration company can operate without new capital. | runwayDurationMonths (enum)(Required) | See Enum Values |
| Please provide a brief explanation for financial runway | Eg: upcoming fundraise. | runwayDurationExplanation (string)(Required if runwayDurationMonths is less than 12 months) | String |
| What is your company’s current cash on hand? | Estimated total liquid cash reserves (USD). | cashOnHandUsd (number)(Required) | Numeric value |
2. Control Person Documents (KYC)
Verification is required for each control person associated with the business.Identity Verification
Each control person must submit at least one of the following valid identity documents:| Document Type | Code & Condition | Description |
|---|---|---|
| National ID | national_id(Optional - one required) | Government-issued national identification card. |
| Passport | passport(Optional - one required) | Valid international passport. |
| Resident Card | resident_card(Optional - one required) | Official residency permit or card. |
| Driver License | driver_license(Optional - one required) | Valid driver’s license. |
| Visa | visa(Optional - one required) | Valid visa document. |
Proof Of Address
In addition, each control person MUST also provide aproof_of_address document dated within the last 90 days, such as a utility bill, lease agreement, vendor invoice, or bank statement.
Role-Based Requirements
Additional documentation and verification steps may be required based on the control person’s specific role. Authorized Representatives: If a control person is designated with the roleauthorized_representative, the following additional requirements apply:
- Liveness Check: A liveness check is required to verify the physical presence of the authorized representative.
Liveness Check are required in addition to the standard identity document for Authorized Representatives.
3. Non-US Onboarding Requirements
For businesses and control persons based outside the United States, specific additional information is required to ensure compliance with international regulations.Business Requirements
| Requirement | API Field & Condition | Description |
|---|---|---|
| US Bank Account Status | hasUsBankAccount (boolean)(Required for non-US businesses, Optional for US businesses) | You must declare whether the business has an existing US bank account. Required for non-US businesses. |
| Denied US Bank Account | deniedUsBankAccount (object)(Required if hasUsBankAccount is false) | You must disclose if the business has ever been denied a US bank account. If yes (answer=true), an explanation is required. |
| Business Audit History | businessAuditHistory (object)(Required) | Must disclose any history of tax audits, regulatory sanctions, or law enforcement actions. If yes (answer=true), an explanation is required. |
| Owners Audit History | ownersAuditHistory (object)(Required) | Must disclose any personal audit or sanction history for owners, directors, or officers. If yes (answer=true), an explanation is required. |
| PEP Involvement | pepInvolved (object)(Required) | Must disclose if any owner, director, or officer is a Politically Exposed Person (PEP). If yes (answer=true), a detailed explanation is required. |
Control Person Requirements
| Requirement | API Field & Condition | Description |
|---|---|---|
| Tax Residency | taxResidencyCountry (string)(Mandatory) | The field is mandatory for all non-US control persons. Must be a valid ISO 3166-1 alpha-3 code (e.g., GBR, FRA, DEU). |
| SSN Restrictions | ssn(Forbidden) | Non-US control persons must not provide a Social Security Number (SSN). |
| Immigration Status | immigrationStatus(Forbidden) | The field must not be populated for non-US control persons. |
Ensure that all country codes provided (e.g., for
taxResidencyCountry, nationality) are valid ISO 3166-1 alpha-3 codes (e.g., GBR, FRA, DEU).